Pick the right access control solution, and even Superman will be left gazing in awe.

When it comes to choosing security tools, the golden rule is to address the gaps in your existing system, and to consider how to optimize it.

Any solution you buy must sit within your existing system, eliminating any vulnerabilities while complementing and leveling up other components.

Should key loss occur, your tools should allow you to take swift and effective action to return the item as soon as possible.

Read on to find out more about how you can revolutionize your access control security:

9 aspects to consider when choosing a business key control solution

• Your requirements

In order to plug any security gaps, you need to thoroughly examine your current system to understand what is working, and where improvements are required. 

For example, if you have a large car dealership with a high body of keys and dealer plates, you may find that switching to an electronic key cabinet gives you more visibility over them when they are signed in and out than a manned reception. An audit is a great way to assess your unique security needs.

• Your budget

The latest cutting-edge tech can make you feel like you’ve stepped into a Bond movie, but if it doesn’t fulfill your precise security needs, you could be throwing money down the drain, which would only cause more heartache if you can’t really afford it in the first place. Before investing in awesome but costly tech, make sure you get the basics right first.

• Repair and replacement costs

Updating your security system may take some significant one-off investment. But how much money would it save you in the long run? 

A huge benefits of a key control system is cutting down on key loss, and if you find you are regularly digging into your pockets to fund repairs or replacements, it may be worth updating your safety measures.

• Employee and client safety

Safety should be your number one priority at all times. Any new safety measures should work to make employees and customers safer, and stop the wrong people from getting hold of dangerous assets like cars and weapons. They should also deter criminals from engaging in violence or other risky behavior.

• Eliminate human error

It can be frustrating and even worrying for managers when the same mistakes are made over and over by employees. 

But choosing new tools that automate daily tasks like distributing, collecting and documenting access to keys and equipment can help put your mind at ease by eliminating human error.

• More convenience

Perhaps you want to offer an after-hours car rental service to customers, making it more convenient for them to pick up and drop off keys without having to employ someone to work unsociable hours. 

You may want to consider introducing a system like the KEYper Service Express 24 that allows you to do just that.

• Improve efficiency

Any new measures should aid the smooth-running of business processes. If the tech looks fancy, but is clunky and will only make working life more confusing and timely, then it’s not worth the money. 

Electronic cabinets are a great example of streamlining daily tasks. They have an electronic inventory and a touch screen to make it easier and quicker for authorized users to retrieve the right key from thousands.

• More accountability

If a new safety tool can help you hold staff members more accountable for their actions, then it’s worth its weight in gold and will make the workplace happier and healthier for everyone. The KEYper MX key control system does this by automatically cataloging and recording who took what keys, when and why.

• Going remote

You should also consider whether your business could benefit from remote smart software. It is essential for company heads who need to manage their keys from anywhere, or if you have sales employees, like in a car dealership, who take vehicles out for demos. 

Our KEYper GO allows managers to find out who has an item checked out, contact them from their smartphone, and transfer ownership of an asset in the field.

Key control as part of wider security protocols for your business

Key control is an essential part of a business’ wider security system and should complement and optimize existing measures.

It could exist within the physical world, like intelligent key cabinets and security cameras. Or it could exist within the digital realm, like remote smart software.

Electronic cabinets offer the best of both worlds by physically locking keys into place, while also having an intuitive interface allowing staff to locate and check out assets and create detailed logs in just a few clicks. Likewise, a modern security camera might offer instant notification, visibility and control through mobile apps.

Key control, especially for businesses like car dealerships, can also work alongside other asset management tools within a system. KEYper can offer accessories to manage access to gas cards, dealer plate fobs and more so that you can log out multiple types of assets in one seamless transaction.

Speak to our team 

Are you a fleet manager looking for more visibility and control over hundreds of vehicles? 

Do you own a car dealership and need to be able to transfer ownership of keys to sales staff in the field? 

Or perhaps you work in the car rental industry and want to offer customers the flexibility of after-hours key pick-up and drop-off services.

Whatever your area of business, we can help you pick the right key control system for you.

Our products not only offer total visibility over all your assets, they can also create greater accountability, efficiency and safety in the workplace by allowing you to manage who can access your assets and when.

To learn more about our key control systems, and how they can meet your unique needs, please book one of our personal demos or support plans or visit https://www.keypersystems.com/global/en to speak with a member of our team.