Automotive Key Management Systems

Whether in Sales, PDI, Service, Rentals, Fleet Management or your own Body Shop — we help you control who has access to your keys, as well as the keys of your valued customers. Our user-friendly, automotive key management systems are designed to simplify the process of key and asset tracking, while still providing the highest possible level of accountability and security.

Electronic Key Control Solutions for Automotive

For over 25 years, KEYper’s trusted electronic fleet vehicle key management systems have been the ultimate in key organization and security for the automotive industry. Our signature KEYper MX Key Control System electronically catalogs and tracks the keys used in your business, keeping record of who took what keys, when, and even the reasons why! Equipped with easy-to-use, web-based software, many system features have been designed with the specific needs of the auto industry at the forefront. Whether you need to keep track of keys at a small dealership with a handful of employees, or manage a fleet of thousands of vehicles with various access requirements, our fleet key management systems are customizable and scalable to meet the needs of your specific type of organization.

  • Web-based Administration
  • Authorized Access Only
  • Customized Reporting
  • Complete Audit Trail
  • Email/SMS Alerts
  • Secure Photo Capture
  • Multiple Access Options
  • Multi-System Networking

How Does an Electronic Key Management System Work?

An electronically controlled steel cabinet is used to store and restrict access to keys, and can only be opened after a user is verified. Access is granted via PIN, biometric verification or prox card reader, and a digital photo is taken and stored upon every login attempt. Administrators can restrict user access to certain times of day or certain keys, providing an added layer of security. This is especially useful for preventing access off-hours, or separating access among different departments. Easy-to-use software shows what keys are in, what keys are out, and to whom they are issued.

Once inside the cabinet, visual and audio alarms allow for simple, quick location of the key you need. Checking out, reserving and locating your keys has never been easier! In the case of lost or missing keys or assets, a complete audit trail provides a history of both key and user activity. This allows a key’s whereabouts to be investigated from start to finish.

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Automotive Key Tracking Features


KEYper Inventory Scan System works in conjunction with KEYper fleet key organizers to provide an accounting of each vehicle in inventory and direct control over who has access to those vehicles.

DMS Integration

Integrate KEYper’s Elite software into your existing DMS for simpler inventory management and more!


The world’s 1st mobile key management app! Take convenience and simplicity to the next level. Check out and reserve keys, check the status of key in real-time, and notify co-workers when they have the key you need – all from your mobile device.

Emergency Key Mapping

Key locations are backed up and stored in the cloud for simple, convenient access in the case of an emergency or power loss.

Fleet Management

Easily control and track access to your fleet inventory with KEYper’s fleet key management features, such as:

  • Vehicle Reservation
  • Odometer Tracking
  • Checkout Reason Codes

Dealer Plate Management

In addition to keys, dealer plates can also be secured and managed with our electronic cabinet systems. Know who has them, when they took them, and why. Stop spending valuable time searching for plates, and prevent the fines and fees associated with losing them!

Label Printer & Labels

Simplify your inventory control process by printing your own vehicle labels. Available with or without bar codes, labels can be used with our KEYper SCAN system to save time and increase efficiency.

Lot Location / Lot Blocking

Locate vehicles on your lot quickly and easily using KEYper’s Lot Location feature. Vehicle location info can be logged by the exact space or by zone. Lot Blocking alerts users when the vehicle they need is blocked in, and provides the keys for the surrounding vehicles upon checkout.

Automotive Key Tracking Features

For service situations, when cars need to be picked up or dropped off after regular business hours, KEYper offers a line of after hours key control products to streamline the process for you and your valued customers. Increase efficiency and profitability without sacrificing accountability. Have confidence that your keys and assets are being managed securely, even when you can’t be there.

Mechanical Key Control Solutions for the Automotive Industry

Need more cost sensitive key tracking systems for car dealerships? KEYper Systems offers its mechanical key management system in a variety of sizes and combinations to fit your needs. The KEYper ® Mechanical Key Control System is a Key Board that holds from 5 to 150 key plugs. Key Plugs are individually locked into a numbered port on the board. Persons authorized to remove keys insert their personalized Access Peg into the right port of the desired key location, then twist to release the keys and remove them. The individualized Access Peg remains locked in the board until the key is returned to its location. This gives an at-a-glance audit of which keys are checked out and who removed them!