The 5 security advantages of key cabinets for businesses in 2024 | KEYper Systems
The 5 security advantages of key cabinets for businesses in 2024
This year, businesses across the country have locked down one of the biggest secrets to success.
We're talking, of course, about security. And key cabinets have been, well, the key to unlocking growth.
Puns aside, let's look at the facts, starting with a question: what are modern key cabinets?
Simply, they are a form of physical storage and management that keeps keys and assets safe and organized.
Why else should businesses be aware of them?
Because they can revolutionize your security systems, whatever your business speciality, from car sales to property rentals.
Our KEYper MXi LOCK-IN Electronic Key System, for example, can be used not only to secure and control your assets but also analyze their use, and hold staff members accountable if items are stolen or lost.
If you're new to key cabinets, don't worry: this blog post will talk you through five of their biggest security advantages that businesses need to know about.
We will also explore what actually makes them secure, break-down the build process and outline how specific business types can benefit from them.
The 5 security advantages of key cabinets that business owners need to know in 2023
- Save money. Everyday, someone in the world loses their keys. And, somewhere in the world, someone probably loses their keys everyday. While it may be a running joke in many families and friendship groups that so-and-so would misplace their head if it wasn't attached to them, it's not always a laughing matter for businesses. For some, like car dealerships or property realtors, these mistakes can cost big bucks. Preventing loss can therefore save you a lot of dollars in the long-run.
- Better accountability. Modern key security systems can track who has which key or asset, and when. This holds staff members more accountable. Following on from the first benefit explored above, business employees are more likely to take better care of items when they know that any loss can be traced electronically back to them.
- Deterrent. Those same tools that can hold your workers more accountable can also put off would-be criminals and prevent thefts. If a potential thief knows that a key or asset's every movement is being recorded, they are less likely to risk stealing something in fear that the trail will lead directly back to them.
- Harder to penetrate. Our cabinets use intelligent tools to ensure only authorized users can access them. They can do this in three ways: by entering a unique pin code on the touch screen, or via fingerprint recognition, or a card reader. Only selected key fobs can be removed from the cabinets, while the others remain locked in place, preventing thieves from grabbing and running.
- Control key or asset usage from anywhere. Modern key cabinets are clever. They give you the power and flexibility to control who can access which keys and when at the click of a button, even when you're away on business trips or in meetings. Or even while enjoying a round of golf on your day off. That's because our products benefit from software that allows you to manage item access, usage and transactions, and run detailed reports all from your smartphone. You can also map every key from your phone during a powercut thanks to our backup service.
Just how secure are key cabinets?
Key cabinets are tanks. Ours are made of 16-gauge powder-coated steel that could give The Hulk a run for his money. That can offer real peace of mind too, say for someone who works in car sales, and who has vehicles left on site overnight.
Our systems are also designed to be customizable: you can stand them on the floor or mount them on a wall. Whether you're a hotel owner managing 50-plus rooms or a realtor with a portfolio of 200 homes and offices, you can fit up to 288 keys in each cabinet. And car dealerships with more than 1,000 vehicles on the lot at any one time can easily expand to a total of more than 2,000 keys.
Unlike other systems, ours don't require a key to lock the cabinet itself. You can use an integrated touchscreen or fingerprint recognition, which means one less key to lose, the most important one of all.
In addition, the system recognizes when a fob is returned and users are automatically logged out when they close the cabinet door. If you're in the automotive trade, rest easy. Thanks to the above, combined with the ability to run detailed software reports, an employee couldn't allow themselves or anyone else to swipe a key to your highest value car while pretending to take another out for a test drive, without you knowing about it.
When it comes to your access needs, our design is flexible in other ways. For example, you can add a proximity or swipe card reader into the MXI Key Cabinet to support existing credentials, if you already use ID cards.
And, for added security, every transaction on the Elite Series Key System is photographed and time/date stamped for identity verification.
Our cabinet has also been built for multi-system networking. Someone in the property market, for example, can link multiple systems throughout their organization, floating from sales to the rentals, managing keys to offices plus retail and domestic properties.
And in the event of complete power loss, you can download the exact location of every key to your smartphone using our Emergency Key Mapping Service.
Always looking to the future
If there is one thing to take from this year as we head into 2024, it's that the right key cabinet can overhaul your business security.
Not only does that mean safer key storage – warding off would-be criminals – but also better organized assets, greater efficiency and more accountability for mistakes.
It could also make your finances look a lot healthier by cutting down on the cost of key replacement.
Why not let 2024 be the year you open the door to superior key security?