KEYper Systems
KEYper SaaS Graphic
KEYper SaaS Graphic

Digital key management for dealerships

Digitising automotive dealerships to drive profit, reduce downtime and delight customers all the time, every time.

KEYper SaaS empowers automotive dealerships to unlock higher profitability, faster operations, and ensure consistently exceptional customer experiences. By eliminating inefficiencies that slow down technicians, frustrate customers, and inflate operational costs, it transforms key and asset management into a strategic advantage.

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"A thousand times better than the competition."

L.D. Umholtz, North Point Cars

KEYper SaaS isn’t just a tool - it’s a catalyst for operational excellence, customer satisfaction, and continued growth across the dealership network.

Dealerships using KEYper SaaS benefit from outcomes that directly impact the bottom line:

  • Faster workshop throughput
  • Reduced key loss
  • Improved technician productivity
  • Leadership gains real-time visibility across sites with,
  • Smarter decisions that fuel sustained growth

Customers enjoy:

  • Frictionless access to test drives
  • Seamless service handovers, and
  • Greater transparency, all of which build trust and loyalty
KEYper GO softwareKEYper GO software
Power profitabilityPower profitability

Power profitability

Turn operational efficiency into measurable profit by reducing waste, increasing throughput, and freeing your team to focus on what drives revenue.

Protect margins and reduce disruptions with real-time tracking, slashing key loss and replacement costs.

Stop bottlenecks from capping your earning potential. By improving technician productivity and service throughput, KEYper SaaS turns efficiency into revenue and profit.

Automation frees up staff for higher-value tasks, so they spend less time on admin and more time driving results.

Boost workshop efficiencyBoost workshop efficiency

Boost workshop efficiency

Keep technicians productive and service bays full by eliminating delays, reducing errors, and connecting every part of the workshop in real time.

Access the right keys instantly, technicians stay productive, and service bays stay full—no more downtime caused by misplaced keys or manual handovers.

Digitising key handovers, bookings, and parts tracking, means KEYper SaaS creates a seamlessly connected workshop, replacing the chaos of paper logs and fragmented systems.

Eliminating manual tagging frees up time and reduces errors, so your team can focus on what matters: delivering fast, high-quality service..

Elevate the customer experienceElevate the customer experience

Elevate the customer experience

Deliver faster, more professional, and transparent customer interactions that build trust, reduce friction, and turn satisfaction into loyalty.

Streamlined access to test drives and smooth aftersales service experiences mean no more waiting around due to missing keys, making happier customers and building stronger loyalty.

Digital-first handovers elevate your brand and build trust by replacing outdated, manual processes that make customers feel anything but valued.

Real-time updates can keep customers informed and engaged, turning transparency into a competitive advantage.

Streamline multi-site operationsStreamline multi-site operations

Streamline multi-site operations

Gain total visibility and control across every location, standardising performance and enabling faster, smarter decisions at scale.

With centralised control and real-time visibility, leaders can manage performance across every site, without the blind spots and inconsistencies of siloed systems.

Standardised processes across brands and geographies ensure every customer gets the same high-quality experience, no matter where they are.

Immediate access to asset usage and staff performance data means decisions are based on facts, not assumptions.

Slash infrastructure costsSlash infrastructure costs

Slash infrastructure costs

Cut IT overhead and complexity by moving to a secure, cloud-native platform that’s always current, always compliant, and built to scale.

Say goodbye to servers, licences, and maintenance—KEYper SaaS runs in the cloud, cutting IT costs and complexity.

Built-in GDPR compliance and secure architecture protect your data and reputation effortlessly, unlike legacy systems that are laborious to maintain and leave you exposed.

Seamless updates and integrations keep your systems connected and current without the hassle of manual upgrades.

Assure compliance auditabilityAssure compliance auditability

Assure compliance auditability

Stay audit-ready and reduce legal risk with secure, traceable operations that meet regulatory standards by design—not by exception.

GDPR compliance is built in, with secure access controls and full audit trails so you’re always ready for audits and investigations.

Every key interaction is logged and traceable—providing peace of mind and legal protection when it matters most.

By eliminating manual logs and unauthorised access, KEYper SaaS reduces risk and ensures your operations align with regulatory standards.

Get a personalised demo

Contact an automotive specialist today to schedule your demo, and we'll show you how a Traka solution powered by KEYper Systems can deliver immense value to your business.

Schedule your demo / Request a quote
Automotive service representative is ready to schedule your personal demoAutomotive service representative is ready to schedule your personal demo

"These are the best and most user-friendly machines we have ever used."

Paul Tickle, Sheehy Auto Stores

Real improvements for every dealership

Real improvements for every dealership

Keep technicians moving and maximise workshop throughput with real-time automation

  • Real-time key tracking means technicians, cleaning, and delivery teams are always in sync and know where to go and what to grab. No more blockages caused by missing keys, manual handovers or miscommunications.
  • Digital reservations prevent scheduling clashes and ensure every test drive or service appointment starts on time, avoiding the chaos of double-bookings.
  • Digitised service journey from intake to return means your teams can move faster, serve more and generate more revenue per day
  • Automated workflows replace paper logs and the need for manual tagging - freeing up time and reducing costly errors that slow down the shop floor.
  • Asset notes like fuel level or service needs are instantly visible, so no one is left guessing or chasing down missing details.
Formula One Race Pit CrewFormula One Race Pit Crew

Protect every asset with intelligent access control

  • Role-based permissions ensure only authorised staff can access specific keys, reducing the risk of theft, misuse, or liability.
  • Two-factor authentication (2FA) adds a critical layer of security, protecting your dealership from internal and external threats.
  • Real-time alerts notify you of any suspicious activity so you can act before issues escalate.
  • Key logging means transactions are persistently traceable, supporting compliance, investigations, and peace of mind.
Digital audit concept graphicDigital audit concept graphic

Cut costs and boost ROI with smarter infrastructure

  • KEYper SaaS runs in the cloud, slashing IT costs and complexity so you can say goodbye to servers, VMs, and Windows licences.
  • Automation replaces repetitive admin, freeing up staff to focus on high-value work giving you more from every hour on the clock.
  • Better throughput and happier customers directly translate into stronger profitability, without increasing headcount.
Digital audit concept graphicDigital audit concept graphic

Scale smarter with group-wide visibility and control

  • A single dashboard manages every location, giving you total control without the overhead of micromanagement.
  • Standardised processes across sites ensure consistent service and operational excellence, no matter how many rooftops you operate under.
  • Performance insights help you spot trends, fix issues, and drive continuous improvement always keeping you one step ahead.
Two pilots flying commercial jetTwo pilots flying commercial jet

Connect the dots with seamless system integration

  • Open API architecture connects KEYper SaaS with your DMS, CRM, inventory, and RTLS platforms, creating a unified digital ecosystem.
  • One platform consolidates key and asset management, simplifying operations.
  • Paperless workflows modernise your dealership’s entire operational footprint.
Digital audit concept graphicDigital audit concept graphic

Stay audit-ready with built-in compliance tools

  • Customisable reports on key usage, staff activity, and operational efficiency can be generated at any time so you’re always ready for internal reviews or external audits.
  • Detailed logs support legal and forensic investigations, providing defensible evidence when it matters most.
  • Robust auditability to meet OEM and regulatory standards with ease, avoiding the stress and risk of last-minute audit prep.
Two pilots flying commercial jetTwo pilots flying commercial jet

Empower every user with mobile flexibility

  • The KEYper GO mobile app puts full control in your team’s hands—no desktops, no delays.
  • Scan key tags and vehicle labels with a smartphone, speeding up workflows and reducing errors.
  • Remote management of key status and ownership keeps operations moving, even when staff are on the go.
Car salesman using smartphone in showroomCar salesman using smartphone in showroom

"KEYper Systems is hands down the best key control company in the business. Not only do they have the highest quality products, but their customer support is world class."

Scott McCorkle, Liberty Buick GMC

KEYper SaaS works for everyone in your business

KEYper SaaS works for everyone in your business

Maximise profitability and brand consistency across every site with real-time operational control empowering you to lead with confidence, scale with conviction, and protect your margins from inefficiencies.

  • Centralised visibility across all locations enables faster, data-driven decisions.
  • Standardised processes ensure consistent customer experiences and brand delivery.
  • Cloud-based infrastructure reduces IT and labour costs, freeing up capital for growth.
  • Real-time tracking and automation reduce key loss and operational waste.
Dealership owner in showroomDealership owner in showroom

KEYper GO mobile administration

Every KEYper SaaS solution comes with access to the KEYper GO mobile app for your entire organization. Staff can use their smartphone or tablet to check if a key or asset is available without returning to the cabinet. They can identify who has an item checked out, contact them at the press of a button, and even transfer ownership of an asset in the field. With KEYper GO, administrators can manage users and inventory with ease, check system and asset status, view transaction history, reservation requests, and much more. 

  • KEYper SaaS - Key features

    Access control & security

    • Role-based access restrictions: Only authorised personnel can access specific keys
    • Two-factor authentication (2FA): Enhanced login security for all users
    • Real-time alerts: Notifications for unauthorised access attempts or unusual activity
    • Audit trails: Full, time-stamped logs of all key transactions for compliance and investigations
    • GDPR-compliant architecture: Ensures data protection and privacy across all user interactions

    Workshop & aftersales optimisation

    • Digitised workshop processes: From vehicle intake to return, key tracking is fully automated
    • Improved technician flow: Keys are always available when needed, reducing downtime
    • Service transparency: Real-time updates improve coordination between service, cleaning, and delivery teams

    Operational automation & efficiency

    • Automated key tracking: Real-time visibility of key location and usage across departments
    • Digital reservation system: Reserve keys for test drives or service appointments to avoid conflicts
    • Elimination of manual tagging: No more paper-based key tags or handwritten logs
    • Asset notes: Add contextual information (e.g. fuel level, service needs) to each key or vehicle record

    Cost reduction & ROI

    • No on-premise infrastructure: Eliminates the need for servers, VMs, and Windows licences
    • Lower key replacement costs: Fewer lost or misplaced keys due to real-time tracking
    • Reduced manual labour: Automation frees up staff time for higher-value tasks
    • Improved profitability: Enhanced workshop throughput and greater customer satisfaction, lowering margin erosion

    Systems integration & digital transformation

    • Open API architecture: Seamless integration with Dealer Management Systems (DMS), CRM, inventory, and RTLS platforms
    • Centralised platform: Consolidates key and asset management across sales, service, and operations
    • Supports paperless environments: Aligns with broader digital transformation and sustainability goals

    Multi-site & group-level management

    • Digitised workshop processes: From vehicle intake to return, key tracking is fully automated
    • Improved technician flow: Keys are always available when needed, reducing downtime
    • Service transparency: Real-time updates improve coordination between service, cleaning, and delivery teams

    Reporting & compliance

    • Customisable reporting: Generate insights into key usage, staff activity, and operational efficiency
    • Legal and forensic support: Detailed logs support investigations and liability claims
    • Audit readiness: Simplifies compliance with OEM standards and regulatory requirements

    Digital-first functionality

    • KEYper GO mobile app: Free to use, this app enables users to manage keys, reservations, and asset information from anywhere
    • Mobile scanning: Use smartphone cameras or Bluetooth scanners to scan key tags or vehicle labels
    • Remote control: Switch key ownership, check status, and update records on the go

  • Product Brochure

    KEYper GO 2-pager

  • Material
    Cabinet and door material: Powder-coated, 16-gauge steel
    Color: Black

    Electrical
    Power supply: Input: 100-240V AC, Output: 12V DC
    Power consumption: 30W max.

    Environmental
    Operating temp.: Ambient, for indoor use only (–5C to 40°C / 23°F to 104°F at 95% non-condensing relative humidity)

    Network & connectivity
    User per system: 65,000
    Communications: Ethernet
    Reader interface: IDEMIA biometric reader

    Administration software requirements
    Supported platforms: Windows Server 2016, 2019, 2022; Windows 10, 11
    Database: SQL Express 2014, 2016, 2019; SWL Express 2022

    Conformity & standards
    Certifications: UKCA (UK), CE (EU)

"KEYper Systems is a vendor that treats us like a partner, not just another client."

Mark Boehlen, Ken Garff Automotive

Get a personalised demo

Contact an automotive specialist today to schedule your demo, and we'll show you how a Traka solution powered by KEYper systems can deliver immense value to your business.

Schedule your demo / Request a quote